COVID Safety Plans revised 1 November 2021

COVID Safety Plans in accordance with Public Health (Restricted Activities) Emergency Direction 2021 (No 5).

From 3:00pm on 29 October 2021.

The ACT currently has the following restrictions in place for the community and business.

When out in the community, individuals need to remember to:

- wear a mask and wear it properly

- maintain good hand hygiene

- physical distance from people outside of your household - at least 1.5 metres, and

- check in everywhere you go with the Check In CBR app.

Core Restrictions and Guidelines

- COVID-19 Safety Plans must be prepared by certain businesses and able to be produced if requested by an authorised officer.

- COVID-19 Safety Checklist for Small Business

- COVID-19 Safety Guidelines

- Certain businesses and venues must continue using Check in CBR app [Places of Worship are included in certain businesses]

Face Coverings/Masks

- Must be carried at all times.

- All individuals aged 12 years and over must wear a face mask upon leaving home when in indoor areas, including in workplaces.

- Only children in years 7 to 12 are required to wear a face mask while in indoor spaces at school.

- A person is not required to wear a face mask if they have a physical or mental health illness or condition, or disability, which makes wearing a face mask detrimental to their condition.

- A person may remove their face mask in an indoor space in the following situations:

- when consuming food, drink or medicine.

- when communicating with a person who is deaf or hard of hearing and visibility of the mouth is essential for communication.

Places of Worship

- 25 people across the venue before density limits apply (exc staff).

- If more than 25 people, venues can apply:

- One person per four square metres within each indoor space (exc staff), and

- One person per two square metres within each outdoor space up to 300 people (exc staff).

- Choirs should remain at least 1.5 metres away from congregation. Congregational singing should be minimised.

Put up signs

- Display a sign at the entrance saying how many people can be in the venue.

- Place signs at the entry to each usable space saying how many people can be in that space.

- Display messaging for patrons to stay home if unwell.

- Find the signage that best suits your venue/event at our [Business resources](https://www.covid19.act.gov.au/signs-and-factsheets#Downloadable-posters) page.

Manage the crowd

- Manage the flow of people to promote physical distancing, particularly where people enter and leave the place of worship.

- Encourage those attending to keep 1.5 metres away from other people/groups they do not know.

- Discourage gatherings in communal spaces.

Keep places of worship COVID Safe

- Avoid using collection plates and other shared equipment during services.

- Limit the use of books, if possible.

- Clean any shared equipment and books between each use.

- Keep the number of church leaders and others involved in the service to a minimum and ask them to remain physically distanced

- Singing carries a high risk due to increased droplet spread. Information about singing as a high-risk activity is available on the [Protect yourself page](https://www.covid19.act.gov.au/stay-safe-and-healthy/protect-yourself#High-risk-activities).**

- Minimise the number of choir members in each service. Choir members should stay at least two metres away from the congregation, those conducting the service/event and, if possible, 1.5 metres from each other when singing.

- Minimise the number of musicians in each service. Musicians must stay at 1.5 metres away from the congregation, those conducting the service and, if possible, each other.

- Encourage physical distancing of 1.5 metres between each group or household.

- Increase the frequency of cleaning for high touch areas and restroom facilities.

Keep COVID safe

- Follow your [COVID Safety Plan](https://www.covid19.act.gov.au/__data/assets/pdf_file/0007/1554199/PICC0016-COVID-safety-plan_v7.pdf).

- Clean high-touch areas and objects frequently - download the [WorkSafe cleaning checklist](https://www.covid19.act.gov.au/__data/assets/pdf_file/0010/1554184/Fact-Sheet-WorkSafe-Cleaning-Checklist.pdf) for more information.

- Encourage physical distancing of 1.5 metres between people and groups that don’t know each other.

- Ask any guests, staff or people conducting the service to stay home if they are feeling unwell.

What visitors need to do

Along with your responsibilities as a business or venue, your patrons and visitors have personal responsibilities when out and about as well.

They need to:

- Use the Check In CBR app to check in. [If they don’t have the Check In CBR app, use the business profile mode to check them in](https://www.covid19.act.gov.au/business-and-work/check-in-cbr/information-for-businesses).

- Take personal responsibility for their own safety, by practising COVID-safe behaviours:

- Keep 1.5 metres away from people or groups they don’t know.

- Avoid hugging, kissing or shaking hands

- Maintain good personal hygiene, including regular hand washing or sanitising.

- Stay home if they’re unwell and get tested if they have any COVID-19 symptoms. Do not congregate in large groups and maintain physical distancing while queuing

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Volunteer training - Safe Church Induction - Videos and Powerpoint presentations

Part 1 - Our Induction Videos : https://youtu.be/6s2ZkQi3wRM introduces the Safe Church concept and the videos including in the training package.. (Run time: 5 mins)

Part 2 - Safe Church Policy https://youtu.be/rmKqXPt-VNE introduces Tuggeranong Baptist Church's Safe Church policies and processes to enable us to implement the 10 Child Safe Standards identified by the Commonwealth government in response the Royal Commission into Institutional Responses to Child Sexual Abuse, and endorsed by the ACT Government. (Run time: 5 mins 42 secs).

Procedures and documents that implement the Safe Church Policy are:

Procedure for Staff and Volunteers - explains how we recruit, screen, induct, train and resource staff and volunteers and record keeping requirements.

Procedure for Conflict Resolution - explains the procedure for resolving conflict between two or more staff, volunteers, members or attenders of the church in a pastoral and restorative manner rather than through a formal complaint handling procedure.

Procedure for handling complaints against staff and volunteers - sets out a procedure by which a complaint or information relating to a serious breach of the Code of Conduct can be received, investigated and resolved.

Procedure for Responding to Child Protection Concerns - sets out a procedure to follow when a complaint or information about any form of child protection concern is received.

Ministry Screen Questionnaire - asks personal questions to assist the church, its staff and volunteers to meet the obligations of the Child Safe Standards.

Code of Conduct for Staff and Volunteers - as part of our commitment to create safe spaces at the church, staff and volunteers are required to agree with, sign and abide by the Code of Conduct.

Guidelines for activities with children and young people to be read and followed by all volunteers in ministries and teams directly connected with children and young people.

Part 3 - WHS at the Garratt St Centre (Managing Risk) - introduces the health and safety systems at the Garratt St Centre. Leaders and volunteers are required to manage risk to minimise the incidence of hazards and need to be familiar with the emergency and other systems as it is possible that you may be part of a group meeting at the centre when such an occasion arises - so you need to know what to do. {Under construction - coming soon}

Part 4 - A new process - Understanding the Volunteering Process https://youtu.be/HB7jaHeLNCc explains the process and what we is required of us so that we can continue or begin to volunteer at Tuggeranong Baptist Church. Introduces the Screening Questionnaire and Code of Conduct. (Run Time 13mins 14 secs)

Part 5 - Safe Church documentation https://youtu.be/JsA0ic4IXPU An overview of some of the documentation and who to go to in various situations. The relevant PPT presentation provides more detail.

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Safe Church

The attached Policy and Procedures were adopted by the Elders of Tuggeranong Baptist Church on 16 September 2020

Safe Church Policy

Outlines the commitment of the church to principles in various areas. The procedures and guidelines provide detail relate to practical implementation of the Safe Church Policy. These include:

Procedure for Staff and Volunteers - explains the procedure for recruiting, training and managing volunteers

Procedure for Conflict Resolution - sets out a procedure for resolving conflict between two or more staff, volunteers, members or attendees of the church in a pastoral and restorative manner, rather than through a formal complaint handling procedure.

Procedure for handling complaints against staff and volunteers - sets out a procedure by which a complaint or information relating to a serious breach of the Code of Conduct can be received, investigated and resolved.

Procedure for Responding to Child Protection Concerns - sets out a procedure to follow when a complaint or information about any form of child protection concern is received.

Guidelines for activities with children and young people to be read and followed by all volunteers in ministries and teams directly connected with children and young people.

Ministry Screening Questionnaire

Asks personal questions to assist the church, its staff and volunteers to meet the obligations of the Child Safe Standards.

The Code of Conduct, Version 2 was adopted on 14 June 2021

As part of our commitment to create safe spaces at the church, staff and volunteers are required to agree with, sign and abide by the Code of Conduct.

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Privacy Policy - protecting you - protecting others - how to contact others

Check out the PDF below for details of the church-specific policy details.

The policy outlines the scope and boundaries for the use of the church's database of personal information, for example the church mailing lists.

When you Create and Account on our website or in our app, you are covered by this Privacy Policy and you may also set yourself profile so that you receive Notifications about teams/events that you specify if you have you are logged in to to your account.

Protecting you - we do not disclose your information to another person on the mailing list or use the mailing list for purposes other than those listed in the policy.

Protecting others - similarly you have a role not to pass on contact details or personal or sensitive details to others.

What to do if I want to contact someone else who attends church?

- ask them to share their personal details with you so that you can contact them

- send a message to the church office tbchurch@internode.on.net or through contact us on the website or app with your request and giving permission for your details to be passed on to them

- a message is sent to the person you wish to contact and your details passed to them so that they can contact you if they wish.

Ministry leaders/event organisers may use the App/Website functions to send out information to people who have opted-in to receive communications from them.

Note: This policy is also appended to the Privacy Policy that incudes details of the measures Church Central (the provider of our App and Website services) take to protect your privacy.

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